Please follow instructions on the forms. Note: Old forms will not be accepted.

Inventory Change Request (ICR) – NMSU Business Procedures requires that an Inventory Change Request (ICR) be used to submit all inventory changes. If a change is being reported for more than one inventory item, please check the “Multiple Items” box on the first page and use the second page to list the additional items. Routing of the form is dependent on type of change being submitted; please refer to the form for more information.

All F, P, and S tags need to be on a separate ICR as they need to be approved by Property Accounting ( before turning them in to surplus.

All tagged and non-tagged inventory must be included on the form when turning them in to surplus.

Statuses on ICR: Stolen, Surplus, Cannibalized, Destroyed, Found and Missing

If an item is missing, a memo answering the following questions and signed by the Dean/Director must accompany the ICR.

  • When was the last time this item was scanned?
  • What was the last location this item had?
  • What efforts were made to locate this item?
  • Who is the custodian?
  • What process will be put in place to avoid in the future missing items?

Permission to Sell – Should be used to request that proceeds from a sale item be returned partially to the owning department.

Inventory Scan Exception – This form is to be used ONLY for inventory items that cannon be scanned due to their remote location.

Equipment Loan – This form should be use to obtain approval for loan of NMSU Property or to renew the loan of NMSU Property. Remember that the inventory will still need to be scanned.

Inventory Barcode re-print – To request a re-print of an inventory bar code, please send an email to with the following information: Item description, Tag number, a picture of the actual item, and a picture of the item serial number.